Philip Alexander Boediman - Project Portfolio

Team leaders often have information that they want to convey to the team members about updates or changes made to the project or remind team members of the upcoming meeting or tasks. There might be several applications in which the project groups are formed in the social media platforms. Team leaders may have to switch between different applications to locate the project group in this platform and this process is oftentimes time-consuming. With this enhancements, team leaders will be able to relay his message to his members in a single application, MyProject, where all the informations on his various projects are stored.

These enhancements are extremely useful and use very intuitive command formats which are very similar to the normal GUI that user normally encounters and are very easy to remember. Some of the challenges faced were in understanding how the javax.Mail works which was outside the coverages of the course. These enhancements are extendable as we can further enhance to support more email domains which users wish to use as well as send attachments. Overall, the enhancements can support all the basic one-way mailing features which are sufficient for the optimisation of the team leaders' works.

Every projects will definitely have meetings, thus team leaders can easily keep track of upcoming meetings in the projects that he/she has.

This enhancements is extremely useful as meeting is a very crucial part in a project’s progress. Meetings added by the user will automatically be sorted based on the meeting time (earliest to latest).

Adds a new project meeting to the current working project.
Format: Format: addProjectMeeting [c/ dd/MM/yyyy HHmm] [s/MEETING_DESCRIPTION]

dd/MM/yyyy HHmm refers to the date and time the meeting is to be held.
MEETING_DESCRIPTION refers to the purpose of the meeting.

Example:
Let’s say that you plan to have a meeting on the 19th November 2019, you want to keep track of this meeting by recording it down in the MyProject app.

To add a project meeting:

Signs in to the your email account.
Format: signIn ac/ACCOUNT_EMAIL_ADDRESS pa/PASSWORD

ACCOUNT_EMAIL_ADDRESS refers to the sender’s/user’s email address. PASSWORD refers to the password to the sender’s/user’s email address.

Example:

Prerequisites: Checkout to a project using the checkout command.

Sends a reminder to all members from the current working project of the upcoming Meeting and Task that is due.
Format: sendReminder d/DURATION

DURATION is the number of days from the current time within which the Tasks are due and The Meetings are held.

Example:
Let’s say that you have several meetings and task for the coming week, and you want to remind your group of the upcoming meetings and the tasks that are supposed to be done by the week.

Instead of typing all the meetings and tasks for the coming week all over again, you can just easily send these lists to their email addresses from the application.

To send reminder:

Within every project, there are meetings to be held at certain time. The diagram below shows the class diagram of the meeting class and how it interacts with the model.

As shown above, each project stores multiple meetings in a list. These meetings are automatically sorted based on the time in ascending order. Here are some meeting related commands that can be executed by the app.

As seen in figure 1, each meeting consists of 2 parameters namely description and time to show what is the meeting about and the date and time of the meeting respectively.

Sends reminder for tasks and meetings that are due in the number of days given by the user input.

The basic implementation uses javax.Mail to send email to other email addresses. The Mailer class has static method sendEmail which is responsible for sending all kinds of email to a given recipient(s). User’s email account information is obtained from the Model class to send the emails. Currently, only gmail server has been made available for use in sending the emails.

SendReminder takes in a single integer as parameter. The integer will be the duration in days from the current times in which the meetings and tasks are due.

The following sequence diagram shows the process of sending reminder to the project members.

These are the stages shown in figure 2.

The diagram above shows how sendReminder works. There are 2 possible error messages for invalid input. Firstly, if the user inputs nothing as the duration and input cannot be empty error message is shown. Secondly, an error will be shown if the user non-numeric or negative or zero number as the duration of time. For a valid input, user will be required to checkout then signIn first before executing the command.

Signs in using a Google account for mailing purposes.

The basic implementation uses javax.Mail to check for the validity of the email address and password. User’s email account information is stored in the Model class through this command.

signIn takes in two inputs, first is the email address of the user (in gmail), second is the password to the email address.

The following sequence diagram shows the process of signing in to the user’s account.

These are the stages shown in figure 4.